Global Candidate Privacy Policy

Effective: 15 April 2024

This notice details the practices of Binalyze OÜ, a corporate entity registered at Hobujaama 4, 10151, Tallinn, Estonia (“Binalyze” or “we”), regarding the collection, use, processing, and protection of Personal Information from individuals exploring or applying for positions through our website, our candidate recruitment portal, or other channels such as LinkedIn, email, and recruitment agencies (“Submission Channels”).

Herein, “Personal Information” pertains to any data about you that enables your identification, directly or indirectly. If you oppose your Personal Information being processed as described in this notice, please abstain from submitting information through the Submission Channels, or contact us to withdraw your information should it already be submitted.

1. Data Collection and Use

1.1 Rationale for Collecting Personal Information:

We collect your Personal Information primarily to process and evaluate your employment application and to facilitate your integration into the company if you are offered and accept a position. This includes using your Personal Information to:

• Administer your application (processing qualifications, conducting assessments);
• Communicate with you about the application process and potential employment opportunities;
• Perform background checks where necessary, which may include criminal record checks dependent on the role’s requirements (with prior notification during the onboarding phase);
• Prepare your onboarding process by setting up essential employment components like payroll, benefits, and other accommodations as required by law.

1.2 Types of Personal Information Collected:

We gather various types of Personal Information, which include, but are not limited to:

• Identifiable details such as name, address, email, date and place of birth, citizenship, passport details, and national insurance number;
• Employment and education history, including references, previous job roles, educational achievements, and any other competencies relevant to your application;
• Additional details you provide in your CV, application form, or through communications with us during the application process.

1.3 Disclosure of Personal Information:

Your Personal Information is treated with confidentiality and is not sold, shared, or rented to third parties for marketing purposes. It is disclosed internally and to third parties only as necessary for:

• Evaluating your application;
• Compliance with legal or regulatory requirements;
• Facilitating your employment setup with affiliates, should you be hired.

2. Legal Basis for Processing

We process your Personal Information based on the necessity for contract initiation or performance, legal compliance, your consent, or our legitimate business interests. Candidates may withdraw consent at any time, although this will not affect the lawfulness of processing before the withdrawal.

3. Use of Cookies and Similar Technologies

For full details on our use of cookies and similar technologies, please consult our Cookie Policy linked on our website.

4. Protection of Personal Information

We adopt advanced data protection and security measures to safeguard your Personal Information from unauthorized access or disclosure. Our protocols are in accordance with internationally recognized standards and are periodically reviewed.

5. Retention of Personal Information

We retain your Personal Information only for as long as necessary to fulfill the purposes outlined in this notice, and as required by applicable legal, audit, or regulatory requirements.

6. International Data Transfers

Given our international operations, your Personal Information may be transferred and stored in countries outside of your residence. We ensure all transfers comply with applicable data protection laws, employing appropriate safeguards.

7. Your Data Protection Rights

Under data protection laws, you are entitled to:

• Access and request a copy of your Personal Information;
• Request correction or deletion;
• Restrict processing;
• Object to processing;
• Portability of your data.
• These rights can be exercised under certain conditions and may be subject to exceptions.

8. Updates to this Notice

This notice may be updated periodically to reflect changes in our personal data practices. We recommend reviewing this notice regularly to stay informed of how we manage your Personal Information.

9. Contacting Us

For more information on your privacy rights or if you have any questions regarding this notice, please contact us at: